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Haulage software · Built in Northern Ireland

Run your haulage office from one screen.

Kyber is software for haulage companies. Your jobs, drivers, trucks, invoices and compliance dates in one place, with an app on your drivers' phones. It drafts the paperwork. You check it and send it.

Book a 30-minute demo See what it does
  • For fleets from one truck to fifty and more
  • Works across GB, Northern Ireland and Ireland, in £ and €
  • We load your existing spreadsheets for you, so you start with your own data
A white Mercedes tractor unit with a refrigerated trailer

One system instead of the bits and pieces most offices run on.

  • The whiteboard
  • Diary of test dates
  • Invoices typed in Word
  • Ringing drivers with changes
  • Paper PODs in the cab
  • "Where's my load?" calls
What Kyber is

Four parts, one system.

An office dashboard, an app for your drivers, invoicing that chases itself, and every compliance date in one place. They all share the same jobs, so nothing is typed twice.

01 · The office

Every job, driver and truck on one screen.

Take a booking, pick the driver and the truck, and see the whole day at a glance. Before the day starts, Kyber checks it for you.

  • Each morning it flags a driver booked on two jobs, jobs with no driver, and trucks with a check overdue
  • Plans change? Move a job to another driver in one click. Their phone updates and tells them what changed
  • Booking emails sent to your Kyber address arrive with a reply drafted
  • Repeat work suggests the driver and truck who usually do that run
02 · The driver app

Your drivers get today's work on their own phone.

Nothing to install from an app store. Drivers sign in from a link and see only their own jobs.

  • Walkaround check before clocking on. A failed item goes straight to the office
  • Proof of delivery with photos and a signature, attached to the job there and then
  • "Running late" in two taps. The office sees the new time and can update the customer
  • When a job is changed or moved, the phone shows what changed
03 · Invoices and chasing

Invoiced the day it's delivered. Chased when it's late.

When a driver marks a job delivered, Kyber drafts the invoice from the job and its rate, with the POD attached. You look it over and send it. If it goes overdue, the reminder is drafted too.

  • No more invoicing on a Friday afternoon or at month end
  • Customer updates drafted from the live job, including a new arrival time if a driver is running late
  • Figures in £ and € for work on both sides of the border
04 · Compliance dates

Every test, check and licence date, flagged weeks early.

Annual tests, PMIs, brake tests, tax, insurance, tacho calibration, driving licences and Driver CPC for every truck, trailer and driver. Record a check and the next date sets itself.

GBDVSANIDVAIERSA · CVRT

Kyber tracks dates and records. It doesn't check drivers' hours or working time.

A white articulated lorry on a country road between green fields
How it works

Follow one job, from booking to paid.

26 pallets of chilled food for North Coast Foods, Belfast to Dublin. Here's what happens, and who does what.

  1. 1 of 4 · The booking

    The email arrives with a reply already drafted.

    Paula emails your Kyber address asking for Thursday. It lands in Kyber with a reply written for you. You check it, send it, and add the job.

    You approve
    Load for ThursdayNew booking
    Paula Quinn, North Coast Foods · 09:14
    Hi, can you take 26 pallets chilled from our Belfast BT3 depot to Dublin 12 on Thursday, delivered by 14:00? Usual rate. Thanks, Paula
    Reply drafted for you
    Hi Paula, yes, we can take that. 26 pallets chilled, Belfast BT3 to Dublin 12 on Thursday, delivered by 14:00 at £1,240 as usual. We'll confirm the driver the day before.
    SendEdit
  2. 2 of 4 · Driver and truck

    The usual driver, on a truck that's road-legal.

    Kyber sees Michael has done this run six times and is free on Thursday. It skips anyone already booked that day and any truck with a check overdue. One click fills in the driver and the truck.

    You decide
    New jobThursday 16 Oct
    CustomerNorth Coast Foods
    RouteBelfast BT3 → Dublin 12
    DriverChoose a driver
    Repeat job. Michael Byrne has done this run 6 times and is free that day. AKZ 2231 is free with nothing overdue.
    Use Michael + AKZ 2231
  3. 3 of 4 · Delivery

    Proof of delivery, done at the kerb.

    Michael photographs the signed docket and gets a signature on his phone. It's on the job before he's left the yard, so nobody chases paper on Friday.

    Driver
  4. 4 of 4 · Money

    Invoiced the same afternoon.

    The invoice is drafted from the job and its rate, with the POD attached. You send it with one click. If it's still unpaid when it falls due, the reminder is drafted too.

    Kyber drafts it
    Job 0248Delivered
    • BookedTue 09:20
    • CollectedThu 09:52
    • Delivered, POD attachedThu 14:06
    • Invoice #0248 drafted · £1,240Thu 14:10
    Review & send invoice
The rest of the day

The things that usually mean a phone call.

The same work still gets done. Kyber does the typing and the chasing, and your people make the decisions.

  1. The day is checked before you arrive

    A driver double-booked, a job with nobody on it, a truck with a PMI overdue. Flagged in one list.

  2. Drivers check their trucks on their phones

    Walkaround checks are recorded against the truck. A failed item is reported to the office at once.

  3. The plan changes

    Move a job to another driver. Their phone updates and shows what changed. No phone call needed.

  4. A driver is running late

    Two taps on their phone. You see the new time and send the customer a drafted update.

  5. The compliance digest

    What's due in the coming weeks, for every truck, trailer and driver.

A curtainsider being unloaded at a covered loading bay
You stay in charge

Nothing goes to a customer without your say-so. You can let some emails send themselves once you trust them.

A login for everyone

Owners, office staff and drivers each get their own login and see only what they need.

Your own branding

Your logo on the dashboard, and emails to customers sent in your company's name.

What's the admin costing you?

Put your own numbers in.

Admin never arrives as an invoice. It arrives as a desk. Move the sliders to match your office.

120

Every booking that becomes a job, your own trucks or subcontracted.

22min

Keying it in, finding a driver, chasing the POD, raising and chasing the invoice.

£15

Wages plus employer costs. £15 is a modest figure for a Northern Ireland transport office.

An estimate. The share Kyber handles for each task is our own figure, shown in the table. Your real number comes out of the demo, run against your own jobs.

TaskHours a week£ a yearKyber takes
Job entryBookings typed in by hand55%
AllocationDrivers and trucks matched up60%
PaperworkPODs requested, filed, re-requested90%
Invoicing and chasingInvoices typed, money followed up85%
Your admin desk
Hours back each week0
Back in the business each year£0

Getting started

Live in days, not months.

Switching system is the part everyone puts off. We do the heavy lifting.

  1. A 30-minute demo

    On a call, with jobs and routes like yours. You'll see exactly what Kyber would take off your desk.

    This week
  2. Send us your lists

    Trucks, trailers, drivers and due dates. A spreadsheet, a PDF or a photo of the list is fine. We load it.

    Day 1
  3. Your team and drivers join

    Your logo goes on, your office gets logins, and drivers get a link to the app on their phones.

    Day 1 to 2
  4. We stay close

    An hour's training, then we check in daily for the first week. Your old system keeps running until you're happy.

    Weeks 1 to 4
Pricing

Priced by fleet size. Not per truck.

A monthly plan based on how many vehicles you run, with a one-off setup that covers loading your data and training. Monthly, with 30 days' notice. Or, if you'd rather, pay once for a licence to run your own copy of Kyber in your own accounts.

See pricing
Built in Northern Ireland
"Every haulier I spoke to had the same office: a good planner, a good customer person, and a whole desk given over to typing the same job into three places and chasing paper. Kyber is there to take that desk away."

Rhys Schoenfeldt, founder, Kyber Software Ltd

Questions

The things people ask first.

What exactly is Kyber?

Software for running a haulage company. Your office uses it in a web browser to manage jobs, drivers, trucks, trailers, invoices and compliance dates. Your drivers use the Kyber driver app on their phones. Both work from the same information, so a change in the office shows up on the driver's phone straight away.

Do my drivers need to download anything?

No. Drivers get a sign-in link and use the app in their phone's browser. It works on any reasonably recent iPhone or Android phone.

Does it work in the Republic of Ireland?

Yes. Kyber follows RSA rules (CVRT) in Ireland as well as DVA in Northern Ireland and DVSA in Great Britain, and shows figures in £ and €. It suits fleets that cross the border every day.

Is AI going to send emails to my customers on its own?

Not unless you tell it to. Kyber drafts invoices, reminders and customer updates, and they wait for someone in your office to check and send them. You can switch individual types to send automatically once you trust them.

We have years of data in spreadsheets. Can it come across?

Yes. Send us what you have (a spreadsheet, an export from your current system, a PDF or even a photo of a list) and we load your vehicles, trailers, drivers and due dates for you. Your old system can keep running alongside until you're ready.

Does Kyber do tachograph analysis or drivers' hours?

No. Kyber tracks tacho calibration dates and records walkaround checks, but it doesn't read tacho data or check drivers' hours. Keep your current tacho analysis for that.

How much does it cost?

A monthly price based on the size of your fleet, plus a one-off setup fee. There's no charge per vehicle. See the pricing page, or book a demo and we'll give you an exact figure for your fleet.

See it run with jobs like yours.

Thirty minutes on a call. We'll show you the office, the driver app and the paperwork Kyber would take off your desk. No obligation.

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